4th Class Computers Science Microsoft Word Working with Document

    Working with Document

Once you have saved a file, you may want to retrieve it to review it, modify it or print it.                                    

   To open a previously saved file, complete the/allowing steps:

• Click File menu.
• Select the Open option in the File menu. The Open dialog box appears.
• 3. Double click on the document to be opened

                             OR

• Click once on the document name and then click Open. (See figure 4.8.9 & 9)  

        Printing a Document or Text

After typing a letter or a report in MS Word, you would like a hard copy (paper output) for future reference.  

    To print a document, complete the following steps:

• Click File menu.
• In the drop-down menu, click Print option. The Print dialog box appears.
• Select from the options available in the Print dialogue box (number of copies, collated, page range, etc)
• Click OK.        

     Printing with the Print Button  

If you need just one copy of the current document, the fastest and the easiest way is to print using the Print button.

Click Print button in the toolbar. One copy of the entire document is sent to your default printer.  

     Closing a Document

After saving your work, you can close your document until you need it later.  

    For this, perform the following steps:

• Click File menu.
• In the drop down menu, click 'Close' option.

                          OR

• A simpler way to close a document is to click Close button ("X" button) on the top of the document window.    

 Johnson: and Rudolf are discussing about document of the computer. Read their conversation and select the correct one.

Johnson: once you have saved a file, you cannot retrieve it to review, modify or print. This is the biggest demerit with the word document.

Rudolf: It is better to take printout of a word document before saving it, otherwise it is lost.

(A) Johnson is correct                                   

(B) Rudolf is correct

(C) Both are correct                                       

(D) Both are incorrect

(E) Both are partially correct  

Answer: (d)

Explanation

Correct Option:

(D) Both of them are incorrect because after saving a file, you can retrieve it, modify it, etc.

Incorrect Options:

(A) Statements of Johnson are incorrect. Therefore, option (A) is incorrect.

(B) Statements of Rudolf are incorrect. Therefore, option (B) is incorrect.

(C) Both are incorrect. Therefore, option (C) is incorrect.

(E) Both of them are fully incorrect. Therefore, option (E) is incorrect.    

 Fill in the blanks:

1. Print icon is located on the _____ bar.

2.  You can close file by clicking ____ .

3.  Existing file is opened with the help of____ menu.

(A) Tool bar, Close, File                                 

(B) Title bar, Cross, Folder

(C) Toolbar, Cross, Program                        

(D) Standard, Close, file

(E) Status, Cross, File  

Answer: (A)

Explanation

Correct Option:

(A) Options given in (A) are correct.

Incorrect Options:

(B) Options given in (B) are incorrect. Therefore, option (B) is incorrect.

(C) Options given in (C) are incorrect. Therefore, option (C) is incorrect.

(D) Options given in (D) are incorrect. Therefore, option (D) is incorrect.

(E) Options given in (E) are incorrect. Therefore, option (E) is incorrect.    

• Normal . dot is the master template from which all Word documents are created. It is one of the most important files in Microsoft Word. It determines the margin defaults as well as the layout of the text and font defaults.    

• Font: A set of printable or displayable text characters in a specific style.    

• Microsoft Word: Microsoft Word is a word processor designed by Microsoft. Word has a built-in spell checker, thesaurus, dictionary and utilities for transferring, copy, pasting and editing text.
• Resources on Net: http://www.wikipedia.org