Current Affairs 8th Class

   How to view Help   Word 2003 enables Microsoft Office Word Help that gives the answer of your related queries. You can take advantage of help when you feel typical to do any steps. Word Help enables step by step description of every word techniques and methods. To open Word Help:

• Select Help  Microsoft Office Word Help to open the Word Help dialog box, as shown in the following figure: Or
• Press F1 key.
• Type the search item in Search for text box and click arrow. Help displays all related information on your screen.  

        Spell and Grammar Check Microsoft Word enables spelling and grammar checker that provides the facility to check the spelling and grammar in the document. The spelling and grammar checker can be executed to check the spellings and grammar in the whole document. By default. Word checks spelling and grammar as the text is being typed in the document. Wavy red underlines indicate possible spelling errors. Wavy green underlines indicate every possible grammatical issue.        To start the spelling and grammar checker: 

• Select Tools -> Spelling and Grammar to display the Spelling and Grammar dialog box, as shown in the following figure.
• Click Ignore Once to ignore the spelling mistake or Change to change the word with the suggested spelling.
• After completing the spelling and grammar checking in the whole document, a message box appears "spelling and grammar check is complete".
• Click OK.  

     

  Changing Page Setup     Word 2003 allows setting page setup according to your requirement. Page Setup includes .page margins and page setting. The blank spaces around the edges of the page are called page margins. You can set your page margins according to inserted text and graphics. You can also set some items in the margins, such as page number, header and footer.        To set the page margins: 

• Select File  Page Setup to open Page Setup dialog box, as shown in the following figure.
• Click Margins tab.
• Set the margins and orientation.
• Click OK.

Word 2003 automatically inserts section breaks (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) Before and after the pages with the new paper size. You can also set paper size according to your requirements.    To change the paper size: 

• Select File -> Page Setup to open Page Setup dialog box.
• Click the Paper tab, as shown in the following figure:
• Click a paper size.

      Making Toolbars Visible or Invisible    

• MS Word allows you to make the toolbars visible or invisible according to your requirements.
• To make the toolbars visible:
• Right click menu bar; a popup menu will open, as shown in the following figure.
• This popup menu contains a large list of tools bar, such as Standard, Formatting, Auto Text, Drawing, Forms, Frame and Tables and Borders. Select the appropriate tools bar by clicking on popup menu. When you select a Toolbar it will become visible immediately.
• If you want to make a visible toolbar invisible, you just need to right click menu bar and click selected tools bar. The selected tool bar is unchecked from list and toolbar will be invisible on the screen immediately.  

            Which of the following statements are true? Statement A: While pressing Ctrl + N short cut key it opens new document. Statement B: While pressing Ctrl + P short cut key it generates hardcopy of your document. (A) Statement A is correct (B) Statement B is correct (C) Statement A and B are correct (D) Neither statement A nor statement B is correct     Answer: (c) Explanation Correct Option: (C) Both statements are true. Incorrect Option: Rests of the options are invalid.         MS Word enables variety of toolbars that allows you to perform various functions in a document. Which of the following tool bars exist in Word 2003? (A) Forms                                                            (B) Frames (C) Outlining                                       (D) All of these (E) None of these     Answer: (d) Explanation Correct Option: (D) Forms, Frames and Outlining toolbars exist in Word 2003. Incorrect Option: Rests of the options are invalid.          Jack wants to make Task Pane visible. Which one of the following steps Jack should perform to found desire output? (A) Right click menu bar to open the popup menu and click Task Pane. (B) Click Insert Task Pane                              (C) Click View -> Task Pane (D) All of these                                                  (E) None of these     Answer: (a) Explanation Correct Option: (D) To make the toolbars visible: Right click menu bar to open the popup menu. This popup menu contains a large list of tools bar. Select the appropriate tools bar by clicking popup menu, such as Task Pane. Incorrect Option: Rests of the options are invalid.

     Opening a Document   MS Word enables to open saved document easily. When you open a file, Microsoft Word places a copy of the file in an active document window.    To open a document: 

• Select File  Open or Press Ctrl + O key or click Open to display the Open dialog box.
• Select the appropriate location where you want to save a file in the Look in drop-down list.
• Select the document that is to be opened and click Open.  

  Saving a Document     Word enables the Save or Save As commands that allow saving a document. You can save your document permanently on any location of hard disk. The Save As command can be used in three cases, these are: To save a document for the first time, to save a document with a new/another name and to save a document in a different location. The Save command allows you to save a document with its current name in its current location. The Save commands updates a saved document.         The following are the steps to use the Save command: 

• Click File  Save Or
• Click Save on the Standard toolbar. Or
• Press the Ctrl + S shortcut key.  

    To save a new document you need to apply the following steps: 

• Click File  Save As to display the Save As dialog box.
• Select the appropriate location where the document needs to be saved by selecting a folder from the Save In drop-down list.
• In the File name text box, type the name of the file and click Save.  

   Creating New Document   Microsoft Word is a powerful and spontaneous word processor. Word allows creating and saving new document.      To create a new Microsoft Word 2003 document: 

• Click Start button to display Start menu.
• Select Programs  Microsoft Office  Microsoft Office Word 2003 to open Microsoft Word window.
• Select File  New or press ctrl + N to open a new document.
• Place the insertion point at the location where you want to type the text.
• Enter the appropriate text.
• Press the Enter key to end a short line or a paragraph and to create a blank line.
• Press the Tab key to move the insertion point "1/2" to right.
• Press the Delete key to remove the character or space immediately to the right of the insertion point.
• Press the Backspace key to delete the character or space immediately to the left of the insertion point.  

     Working with Notepad   Notepad is a well known text editor. It has been included in all versions of Microsoft Windows. While saving notepad file it saves with .txt extension. It supports both left to right and right to left based languages. All versions of notepad contain basic functions, such as find, edit and fonts.      To open a notepad:

• Select Start -> Programs -> Accessories -> Notepad  Or
• You can also type notepad in run command and press Enter key.
• Notepad also allows you to minimize, maximize and resize notepad window.  

   To minimize a notepad window:  Find the minimize button on the Notepad window. Click the button with the mouse pointer. Windows graphically and quickly shrinks the outer edges of the window down into the taskbar button labeled Document - Notepad.      Windows allows maximizing a Windows. To maximize a notepad window: 

• Click   the Document Notepad maximize button.
• The window enlarges to occupy the entire screen.
• Since there is no need to keep a maximize button on a window that is already maximized, Windows changes the maximize button to a restore button as soon as we maximize any window.
• The restore button always revert the window back to the size it measures before maximization.  

      Click the Document - Notepad restore button. The window resizes down to its original size. The restore button switches back to a maximize button once again.          You can also maximize a notepad window by clicking the window title bar

• Click the title bar of Notepad document.
• The window is maximized as in the case of the maximize button. Restore the Notepad document window to its original size again by clicking the title bar.  

    You can also resize a notepad window manually. To do this: Using mouse point to the right edge of the Notepad document. The cursor changes to a horizontal bi-directional arrow. The horizontal arrow indicates that we could manually resize the window by dragging the right edge inward or outward. If you point to the lower-right corner of the Notepad document then the cursor changes to diagonal, bi-directional arrow. Drag the corner down and then release the button when the window obtains the desired size. Sometimes you need to rearrange the notepad windows on the sc. en so that they give a more logical appearance while one works. While moving the window off the edge of the screen. Windows truncates a portion of the window. When we move the window back into full view, the window reappears in its entirety.      To move the Notepad window to a new location: 

• Move the Notepad document to a new location by dragging the title bar and moving more...

   Creating a Shortcut     Accessing a file or folder from its original location takes more time. Shortcut allows accessing a file easily. Using shortcut you can save more time to opening a file.    To create a keyboard shortcut: 

• Open any application, such as Paint. Select Paint from the start menu and open it.
• Right-click application name. Paint. The short cut menu appears.
• Click Properties to open it.
• Click Shortcut tab and move the insertion point to the shortcut key text box.
• Type a letter of your choice, such as P. The word 'None' will remain until you click Apply.
• Now the text box will display Ctrl+ Alt +P, which means you need to press all the three keys simultaneously to open Paint.
• Click OK.    

       Changing individual desktop icons Windows XP allows changing individual desktop icons easily.            To change the icon for each individual item on your desktop:

• Right-click desktop icon that you want to change.
• Click properties to open the property dialog box.
• Click Customize tab and click the Change icon. v  A new dialog box will open. Select your desired icon and click OK.
• You should be looking at the Properties window again. Click "ok". The selected shortcut's icon will be changed.

   Restore the Deleted File or Folder   Folder is a collection of files and other folders. You can rename, move or delete the folders.    To create a file and a folder:

• On the Desktop, double-click My Computer to open the My Computer window.
• Double-click the disk drive or folder in which you want to create a folder. The drive or folder opens.
• On the File menu select New and then click File / Document to create a file or Folder to create a folder.
• Type a folder name and then press Enter.
• The new folder will appear on selected location.  

     To delete a file or folder: 

• In My Computer or Windows Explorer, click file or folder you want to delete.
• On the File menu, click Delete.
• When you click delete option the file is stored in Recycle Bin simultaneously.  

    If you want to delete a file permanently you need to:

• Select the file
• Press the Shift + Delete key.  

    Restore the deleted file:

• Go to recycle bin.
• Right click on the required file.
• Click on the restore option The deleted file will get restored as it was.

   Installing New Software       While installing the new software, you need to perform the following steps: 

• Click. Start menu -> Settings -> Control Panel to open the Control Panel window.
• Click Add or Remove Programs icon to open the Add or Remove Programs.
• This window contains various options, such as Change or Remove Programs, Add New Programs and Add/Remove Window Components.
• Select the Add New Programs option and click CD or Floppy button.
• Insert the CD in CD drive and click Next button.
• Click Next button to install the software from a specific location on the hard drive.
• Now, click the Browse button to select the installation file from a specific location and click the Finish button. Click the Finish button to start the installation process.