8th Class Computers Science Microsoft Office Paragraph Level Formatting

  Paragraph Level Formatting

MS Word enables paragraph formatting that includes text alignment, setting margins and line spacing. While applying formatting it affects the entire paragraph even if a single word is selected or the insertion point is placed in the paragraph.  

 To format a paragraph:

• Select the paragraph/paragraphs to which the formatting has to be applied.
• Select Format  Paragraph to display the Paragraph dialog box, as shown in the following figure:
• In the General section, set the alignment of the paragraph from the Alignment drop-down list.
• In the Indentation section, set the left, right and special indents from Left, Right and Special drop-down list.  

 MS Word also enables the following alternative methods to align the paragraph: 

• Click Align Left in the formatting toolbar for left aligning the text.
• Click Center in the formatting toolbar for center aligning the text.
• Click Align Right in the formatting toolbar for right aligning the text.
• Click Justify in the formatting toolbar for justifying alignment of the text.
• Set the spacing before and after the paragraph from the before and after drop-don list. The spacing between each line can be set by selecting a value from the Line spacing drop-down list.
• Click OK to apply the formatting.  

 Word 2003 allows setting page setup according to your need. To change the page setup you need to open the Page setup dialog box. Which one of the following is the correct step to open page Setup dialog box?

(A) Select File  Page Setup                    

(B) Select Format  Page Setup

(C) Select Insert  Page Setup                               

(D) Select File Print Page Setup

(E) None of these  

Answer: (a)

Explanation

Correct Option:

(A) Select File  Page Setup to open page setup dialog box.

Incorrect Option:

Rests of the options are invalid.    

 Steve's teacher asks him to open Word help and search any query. But his mouse is not working properly. He wants to open Word help using keyboard. Which one of the following short cut keys he should use to open Word Help?

(A) F1                                                                     

(B) F2

(C) Ctrl +S                                                             

(D) F3

(E) None of these  

Answer: (A)

Explanation

Correct Option:

(A) While pressing Fl key it opens word help.

Incorrect Option:

Rests of the options are invalid.    

 Which of the following steps are true about spell and grammar checker?

(A) The spelling and grammar checker can be executed to check the spelling and grammar in the whole document.

(B) By default Word checks spelling and grammar as the text is being typed in the document.

(C) Wavy green underlines indicate possible spelling errors.

(D) All of these                                                 

(E) Both A and B  

Answer: (e)

Explanation

Correct Option:

(E) Statements a and b are correct.

Incorrect Option:

(C) Wavy red underlines indicate possible spelling errors.  

 Printing Document:  

 To print document you need to perform the following steps: 

• Click File menu and select print option to open Print dialog box, as shown in the following figure. Or
• Click the Printer icon on the Standard toolbar.
• In the Copies option, type the number of copies that is to be printed.
• Click OK.   

NOTE: Ctrl + P can be used to print the entire file.  

 Words Counting

MS Word allows you to count number of pages, words, character (no space), character (space), paragraph and lines in a document.                  

 To apply word count: 

Select Tools  Word Count to display the Word Count dialog box, as shown in the following figure. The Word Count Dialog box displays all information including number of page, words, character (no space), character (space), paragraph and lines in a document.  

 Search and Replace Text

MS Word provides the facility to search or match specific text in the document. You can also replace the searched text with other text. This facility is very useful because it minimizes the time and effort required for searching the text in the document.                  

 To open the Find & Replace dialog box: 

• Select the Edit  Find or Replace menu option or press Ctrl + F short cut key, as shown in the following figure.
• Enter the word or text, which you want to search for in the Find what list box and click the Replace tab.
• Enter the word that you want to replace in Replace with list box.
• Click Find Next for finding specified word. This will highlight the word in the whole document.
• Click Replace All for replacement of word in the whole document or click Replace to replace the current highlighted word.    

  Inserting an Image using Clipart

MS Word enables you to insert image or shape in a document. Clipart is a library that provides number of picture. You can directly insert those images in your document.

To insert an image:

• Locate the cursor where you want to insert an image.
• Go to the menu bar and select Insert Picture  Clipart, as shown in the following figure.
• Select the appropriate picture and right-click to open pop menu Click Insert.