Parts of a Letter

Category : 8th Class

*   Introduction


The art of writing a letter takes practice, knowledge about proper form and the ability to put into words your feelings, thoughts, and/or ideas. If you learn the basic parts of a letter, it will help you to create letters for a variety of occasions.




*  Parts of a Letter


(i)            Your address

At the top of your letter, you will put your address, so the reader will know where to send their reply to.


(ii)           Date

Put the date on which the letter was written in the format, Month Day Year i.e. August, 15, 2011.


(iii)          The Greeting

The greeting will address the individual that the letter is being sent to. This is usually completed in the form of "Dear Sandeep" or "Hi Reema", for less formal letters.


(iv)         The introductory Paragraph

The first paragraph will generally outline the purpose for the letter and the reason that the letter is being sent. This can address any issues that are outstanding and is used to set the tone for the entire rest of the letter. In this first paragraph, the summary of the letter can be found and the intentions which will be displayed through the rest of the letter should be outlined. From the first paragraph of the letter, the individual should be able to note the tone of the letter.


(v)          The Body

The body of the letter will expand upon the introductory paragraph and the individual can extend their thoughts and feelings further when it comes to the letter. The body of the letter can be anywhere from multiple pages for personal letters, to one page or two pages for most business letters and other types of proposals.


(vi)         The Closing

In the closing of the letter, the individual will close the letter and finish any thoughts that have been mentioned. The closing of the letter comes in various forms; from yours truly, for those individuals that are familiar with one another, to a traditional sincerely which is a versatile closing that can be used in a variety of letters detailing many situations. (vii)


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