Current Affairs 7th Class

   Introducing Multimedia   Multimedia is a technology which presents the simple text information in an innovative way. It is a combination of audio, video, text and animation. Using multimedia you can represent information through audio, video and animation. You can develop your own graphics in animated forms. You can also create two- dimension and three-dimension graphics with various integrated effects.       Multimedia contributes many places in our life    Home At home multimedia offers number of games and reference products, such as encyclopedias.  Office At office multimedia helps to develop interactive presentations.    School At school multimedia helps to learn various subjects, such as physics in animated form. Multimedia makes e-learning very popular. It creates a virtual environment that helps the student to understand typical topic easily.    Entertainment Cartoon movies are the best example of animation. With the help of multimedia you can listen to music and watch movie on your computer.  

     Inserting an Image using Clipart   MS Word enables you to insert image or shape in a document. Clipart is a library that provides number of picture. You can directly insert those images in your document.      To insert an image: 

• Locate the cursor where you want to insert an image.
• Go to the menu bar and select Insert  Picture  Clipart to open the ClipArt, as shown in the following figure:
• Select the appropriate picture and right-click it.
• Click the Insert option to insert the selected picture.        

         Font list is available on the ...................... (A) Toolbar     (B) Formatting toolbar (C) Menu bar (D) All of these (E) None of these   Answer: (b) Explanation Correct Option: (B) Font list is available on the formatting tool bar. Incorrect Options: Therefore, option (B) is correct and rest of the options is incorrect.          The Word Count Dialog box displays all information related to document. MS Word allows you to count ........... (A) Number of pages                                     (B) Character (no space) (C) Character (space)                                     (D) All of these (E) None of these     Answer: (d) Explanation Correct Option: (D) MS Word allows you to count number of pages, words, character (no space), character (space), paragraph and lines in a document Incorrect Options: Therefore, option (D) is correct and rest of the options is incorrect.         ClipArt is a library that provides number of picture. Which one of the following is the correct step to open clipart? (A) Insert  Clip Art                                       (B) Insert  Picture  ClipArt (C) Tools  Picture  Clip Art                   (D) Tools  Clip Art (E) None of these     Answer: (b) Explanation Correct Option: (B) Insert Picture  Clipart allows you to open clipart. Incorrect Options: Therefore, option (B) is correct and rest of the options is incorrect.          

• Windows platform of Word was released in 1989.
• Word 2007 uses a new file format called docx.
• Word 2010 is the latest version of MS Word.    

     

• Clipart: Is a library that provides number of picture.
• Rulers: Word enables two types of ruler including horizontal and vertical.
• Insertion point: Is a blinking vertical bar that is positioned in the text area.      

     

• Microsoft Word is a popular word processor that allows the user to create more more...

   Introducing Mail Merge   MS Word enables mail merge feature that helps you to create personalized letters and other documents by combining data into two different files. These two files are data source file, which stores the variable data to be added and a main document file, which contains the same information for all the documents. Combining the contents of a data source with a main document is known as merging. The main document contains the similar text, punctuation and graphics. You can insert merge field code in the main document, where you need data from the data source that appears in the merged documents. To perform a mail merge, you can specify the file that is the main document or data source. The Mail merge also allows you to merge the main document with the data source and print the mailing labels or envelopes.        

    Find and Replace Text     MS Word provides the facility to search or match specific text in the document. You can also replace the searched text with other text. This facility is very useful because it minimizes the time and effort required for searching the text in the document.         To open the Find & Replace dialog box: 

• Select the Edit  Find or Replace menu option or press Ctrl + F short cut keys to open the Find and Replace dialog box, as shown in the following figure:
• Enter the word or text, which you want to search for in the Find what list box and click the Replace tab.
• Enter the word that you want to replace in Replace with list box.
• Click Find Next for finding specified word. This will highlight the word in the whole document. Click Replace All for replacement of word in the whole document or click Replace to replace the current highlighted word.

   Apply Underline, Bold and Italic    

• To set the underline style.
• Select the required underline style from the Underline style drop-down list.
• To set the underline colour.
• Select the required underline colour from the Underline colour drop-down list.
• To apply a particular effect on the text:
• Select the check box for the particular effect such as shadow from the Effects section.    

        MS Word also enables the following alternative methods that you can use to apply underline, bold and italic:

• Click B Bold to make the selected text bold.
• Click U Underline to underline the selected text.
• Click I Italic to make the selected text italic.  

    Apply Colour in Document Word enables colour palette that helps to use colour in your document.       To apply font colour:

• Select the text
• Click Format  Font to open Font dialog box, as shown in the given figure:
• Select the required font colour from the Font colour drop - down list.

    To highlight the text with colour:

• Select the text
• Open the drop down colour palette by clicking Highlight, as shown in the given figure:
• Select the required colour.

   Printing Document                  

• To print document you need to perform the following steps:
• Click File menu and select print option to open Print dialog box, as shown in the given figure:                                

                                                 OR

• Click the Printer icon on the Standard toolbar.
• In the Copies option, type the number of copies that is to be printed.
• Click OK.  

    NOTE: Ctrl + P can be used to print the entire file.       Words Counting MS Word allows you to count number of pages, words, character (no space), character (space), paragraph, and lines in a document.      To apply word count: 

• Select Tools  Word Count to display the Word Count Dialog box, as shown in the given figure:

The Word Count Dialog box displays all information including number of page, words, character (no space), character (space), paragraph and lines in a document.

  Apply Font and Font Size         To apply font and font size: 

• Select the text in the document and click Format - > Font to open the Font dialog box.
• To set the font, select the required font from the Font list. To set the font style, select the required font style from the Font style list.
• To set the font size, select the required font size from the Size list.
• To set the font colour, select the required font colour from the Font colour drop- down list.
• The preview of the text can be seen in the Preview section.
• Click OK to close the Font dialog box and apply the selected formatting to the selected text.  

      MS Word also enables the following alternative methods that you can use to apply font and font size:

• Click the Font list on the formatting toolbar to select the font, such as Times New Roman.
• Click the Font Size list on the formatting toolbar to select the size of the font, such as 11.
• Click the Font Colour list to define the colour of the selected text

   Setting Margins and Aligning Text     MS Word enables paragraph formatting that includes text alignment, setting margins and line spacing. While applying formatting it affects the entire paragraph even if a single word is selected or the insertion point is placed in the paragraph. To format a paragraph:

• Select the paragraph/paragraphs to which the formatting has to be applied.
• Select Format  Paragraph to display the Paragraph dialog box, as shown in the given figure:
• In the General section, set the alignment of the paragraph from the Alignment drop-down list.
• In the indentation section, set the left, right and special indents from Left, Right and Special drop-down list.  

     MS Word also enables the following alternative methods to align the paragraph:  

• Click Align Left in the formatting toolbar for left aligning the text.  
• ClickCenter in the formatting toolbar for center aligning the text.
• ClickAlign Right in the formatting toolbar for right aligning the text.  
• Click justify in the formatting toolbar for justifying alignment of the text.  

1. Set the spacing before and after the paragraph from the before and after drop- down list. The spacing between each line can be set by selecting a value from the Line spacing drop-down list. 2. Click OK to apply the formatting.

    Spell and Grammar Check   Microsoft Word enables spelling and grammar checker that provides the facility to check the spelling and grammar in the document. The spelling and grammar checker can be executed to check the spellings and grammar in the whole document. By default, Word checks spelling and grammar as the text is being typed in the document. Wavy red underlines indicate possible spelling errors. Wavy green underlines indicate every possible grammatical issue.         To start the spelling and grammar checker: 

• Select Tools Spelling and Grammar to display the Spelling and Grammar dialog box, as shown in the given figure:
• Click the Ignore Once button to ignore the spelling mistake or Change button to change the word with the suggested spelling.
• After completing the spelling and grammar checking in the whole document, a message box appears "spelling and grammar check is complete".
• Click OK.      

        Word allows moving text in same document and other document. Which one of the following short cut keys is used to cut a text? (A) Ctrl + C                                                          (B) Ctrl + A (C) Ctrl + X                                                           (D) Shift + X (E) None of these     Answer: (c) Explanation Correct Option: (C) Ctrl + X short cut keys allow cutting a text. Incorrect Options: (A) Ctrl + C short cut keys are used to copy a text. (B) Ctrl + A short cut keys are used to select all text of document. (D) Shift+ X short cut keys are invalid.          Steve writes an essay on natural environment but he commits few spelling mistakes. His teacher tells him to run spell checker in whole document. Which one of the following steps Steve can perform to open Spelling and Grammar dialog box? (A) Select Insert  Spelling and Grammar (B) Select Tools  Spelling and Grammar (C) Select Tools  Options  Spelling and Grammar (D) Select Format  Spelling and Grammar (E) None of these     Answer: (b) Explanation Correct Option: (C) Select Tools  spelling and Grammar to open Spelling and Grammar dialog box. Incorrect Options: Therefore, option (B) is correct and rest of the options is incorrect.         The spelling and grammar checker can be executed to check the spellings and grammar in the whole document. Which one of the following underlines indicates every possible grammatical issue? (A) Wavy red                                     (B) Wavy yellow (C) Wavy green                                                 (D) Wavy blue (E) None of these     Answer: (c) Explanation Correct Option: (C) Wavy green underline indicates every possible grammatical issue. Incorrect Options: (A) more...

    Moving and Copying Text   Sometime you require moving or copying text somewhere else. MS Word allows you to move or copy the text in the same document or in another document.      To move the text: 

• Select the text or object which you want to be moved.
• Select Edit  Cut option or press Ctrl + X key.
• Position the insertion point where you want to insert the text and then select
• Edit  Paste option or press Ctrl + V key.  

     To Copy a selected text:

• Select the text or object which you want to be copied.
• Select Edit  Copy option or press Ctrl + C key.
• Position the insertion point where you want to insert the text or object and then select Edit  Paste option or press Ctrl +V key.  

    Deleting Text Word enables you to remove a particular text or blocks of text from the document. To delete the text select the text that is to be deleted and press Delete or Backspace key.

     Selecting Text   The manipulated text can be selected by using the following two techniques:       Selecting text using keyboard To select text using keyboard you need to place the cursor at the beginning of the text that is to be selected and hold down the Shift key. Now with the help of down and right arrow key select the text. You can also select whole document text by pressing Ctrl + A key or select Edit  Select All option.      Selecting text using mouse To select text using mouse you need to press and hold the left mouse button. Move the mouse pointer to the other end of the text; this creates a highlighted area between the two ends. Then release the mouse. You can also select a paragraph by clicking the paragraph twice.      Entering and Editing Text To enter the text in blank document you need to perform the following steps:

• Open the new document
• Place the cursor at appropriate positions of text area.
• Type the relevant text.    

   To edit the text in previous document you need to perform the following steps: 

• Open the existing document
• Placed the cursor at appropriate position where you want to perform change.
• Type the relevant text.
• Click File  Save