Current Affairs 5th Class

      Spell Check     you can use the spell-check feature in Microsoft Word 97 and Word 2000 (for PC) and Word 98 (for Macintosh) to check spelling in your documents. You can spell neck either any selection (even one word or a paragraph) or the whole document.         Steps: 

• Select the text you want to spell check, or place the cursor anywhere in the text to spell check the entire document.
• Click on the Tools menu.
• Select the Spelling and Grammar option. The Spelling and Grammar window opens, and Word begins spell checking.
• View any flagged words or phrases in the upper-left window. Just above this window, you will see the reason Word has flagged this text.
• Check the Suggestions window in the lower-left corner of the Spelling and Grammar window for correction suggestions.
• Click the Change button to make the suggested correction.
• Click Change All if you want all instances of this error corrected within the text that you are spell checking.
• Enter your own change if you disagree with the suggested correction (or if there is no suggestion) by placing your cursor in the flagged text window and correcting the text as you would in any Word document.
• Click the Change button to implement your correction.
• Click Ignore if no correction is needed; click Ignore All to skip all further occurrences of this misspelled word. (See Figure 5.4.2)    

               With the Spell Check feature, you can spell_____. (A) One or more words                                 (B) One or more paragraphs (C) The whole document                              (D) All of the above (E) None of the above     Answer: (d) Explanation Correct Option: (D) All of the above: With the Spell Check feature, you can spell check either any selection (even one word or a paragraph) or the whole document. Incorrect Options: (A) One or more words: This option is only partially correct (B) One or more paragraphs: This option is only partially correct (C) The whole document; This option is only partially correct          To use the Spelling and Grammar option, you need to first click on the_________. (A) Tools menu                                                 (B) Insert menu (C) View menu                                                  (D) none of these (D) All of the above     Answer: (a) Explanation Correct Option: (A) Tools menu: To use the Spelling and Grammar option, you need to first click on the Tools menu. Incorrect Options: (B) Insert menu: This option is incorrect (C) View menu: This option is incorrect (D) None of these: This is an invalid option

      Introduction     Definition: A group of words that makes complete sense is called a sentence.        

•  Mohan persuaded Raman to accompany him to the market.
•  Teacher explained each and every point to the class clearly.
•  Mr. Singh talked with the people in an arrogant manner.
•  India is emerging as a world power with time.
•  The impact of natural calamity can be minimized with timely warning.  

The sentences given above make complete sense. Therefore, they are sentences.  

     Find and Replace   When you create a document in Microsoft Word, you may decide to change a certain word or phrase that is repeated throughout the document. For example, in your Computer project on Email, you may have spelt E-mail in two different ways -  E - mail and e-mail. For the sake of consistency, you can change all the instances of the word to e- mail with the Find and Replace feature of Word. (See Figure 5.4.1)               Steps:

• Place your cursor at the beginning of your document.
• Click on the Edit menu.
• Click on the Find option. The Find and Replace window open.
• Select the Replace tab.
• Type the word or phrase that you want to find in the "Find what" box.
• Type the word or phrase you want to replace it with in the "Replace with" box.
• Select All, Up or Down in the Search drop-down menu to tell Word how much or which part of the document you want to cover with this search and replace.
• Select Find Next or Replace if you want to manually replace each word or phrase.
• Select Replace All if you want Word to automatically search for and replace each instance of the word or phrase without first checking with you.

           To change the spelling of a certain word you would use the__________. (A) Find dialog box                                          (B) Replace dialog box (C) Find and Replace dialog box                 (D) none of these (E) All of these     Answer: (C) Explanation Correct Option: (C) Find and Replace dialog box: To change the spelling of a certain word you would use the Find and Replace dialog box. Incorrect Options: (A) Find dialog box: This option is incorrect (B) Replace dialog box: This option is incorrect (D) None of these-This is an invalid option          Word can automatically search for and replace each instance of the word or phrase without first checking with you. The statement is _________. (A) True                                                                       (B) False     Answer: (a) Explanation Correct Option: (A) True: The 'Replace All' option allows Word to change all the instances of a certain word automatically. Incorrect Option: (B) False

       Introduction   Microsoft Word is a popular computer program that allows you to create and edit text documents. Documents such as letters, resumes, brochures and research papers can be created with professional results in a user friendly interface, in this chapter, we will study about some simple and advanced features of MS Word.  

      Opening Files Using Explorer     Explorer is an application program that lists all folders, files, drives and other resources of your computer. It also helps you to view and move files from one folder to another quickly.        To open a file while you are In Windows Explorer, perform the following steps:

• Double click the folder in which your file is located.
• Double click the file Or Right click on the file and click on the Open option. (See Image 5.3.15)      

          If your file is saved on a floppy, perform the following steps: Click on the A: drive, select the file and then double click on it. Or Right click on the file and select the Open option.                What do you do to get rid of an opened window? (A) Put it into the recycle bin                      (B) Delete it (C) Close it                                                          (D) Maximize it (E) None of these     Answer: (c) Explanation Correct Option: (C) Close it: To get rid of an opened window we can close It Incorrect Options: (A) Put it into the recycle bin: This option is incorrect (B) Delete it: This option is incorrect (D) Maximize it: This option is incorrect (E) None of these: This option is invalid          Which File operations can you perform using Windows Explorer? (A) Deleting Files                                              (B) Moving files (C) Renaming files                                           (D) Opening files (E) All of the above   Answer: (e) Correct Option: (E) All of the above : Windows Explorer allows you to perform different file operations such as deleting files, moving files, renaming files and opening files. Incorrect Options: (A) Deleting Files: This option is only partially right hence incorrect. (B) Moving files: This option is only partially right hence incorrect. (C) Renaming files: This option is only partially right hence incorrect. (D) Opening files: This option is only partially right hence incorrect.          

• Before Windows Operating System became popular, MS-DOS (Microsoft Disk Operating System) was used. In MS-DOS, the user had to type out various commands using a keyboard for each operation like viewing files, copying files and formatting floppies.
• The user was expected to remember all the commands and also the syntax.  

   

• Windows application: Any program designed to run on the Windows Operating system.
• Windows utilities: A program that extends the services of the Windows operating system.
• Double click: A double-click is the act of pressing a computer mouse more...

      Renaming Files     Sometimes you give your friends and pets a new names. When using Windows, you can easily give a new name to your files and folders. 1. In the Windows Explorer, place the mouse pointer on that file which you want to rename and click the right button of the mouse and select Rename. 2. You will see a box with the file's name and the name appears highlighted. Start typing the new name.                3. When you start typing its new name, the original name is deleted and is replaced by the new name. 4. Now, press Enter and file icon appears with its new name. (See Figure 5.3.14)     

   Copying Files   At times you might need more copies of the same file so that you can make changes in one file and if you do not like the result, you can revert back to the earlier version Suppose you wrote an essay called 'My Holidays' and stored it in the My Documents folder. You can copy this file to another folder called Backup so that if the new changes made to your essay do not come out right, you can still use the older file without redoing any changes.                  If you want to copy a file, follow the steps given below: 1. Click on the Start button. 2. Select Programs. 3. Select Windows Explorer.   While you are in Windows Explorer, see where My Documents is. Double- click on it and all files in the folder will be listed. (See Figure 5.3.13)       4. Locate the file called 'My Holidays' and right click on it. It gets highlighted. 5. Click on the Copy option in the menu. 6. Take your pointer To the folder called Backup and right click on it. 7. Then take the pointer to the Paste option in the menu and click on it. The file will be copied in the desired folder.  

    Moving Files   Just as you would change the location of your furniture, you can also take a file from one folder and move it to another. Suppose you had created a Paint file and named it flower' and had saved it in the folder named My Documents. Later you feel that shifting it to a folder called Drawings would be more appropriate and easier to locate later. Here is one way to do this. Click on the Start button. Select Programs. Select Windows Explorer. While you are in Windows Explorer, see where My Documents is.         Double-click on it and all files in the folder will be listed: 1. Locate the file called 'flower' and right click on it. It gets highlighted.               2. Click on the Cut option in the menu.               3. Take your pointer to the folder called Drawings and right click on it. 4. Then take the pointer to the Paste option in the menu and click on it. The file will be copied in the desired folder. (See Figure 5.3.12)      

     Handling Files and Folders on the Explore     Computer hard drives hold an enormous amount of data or information. !t is very important that all of the data is well organized. That way it is easy for the computer to find what it is looking for. Knowing how a computer's organization system works will help you to find what you are looking for. Computers use files and folders to organize data (See Figure 5.3.10)               A file is a collection of data that is stored together. Files can be stored on a hard drive, a floppy disk or a CD. Everything that a computer does is based on data stored in files. You can do lots of things with files - create them, name them, rename them, save them or delete them. Certain files can even be looked at, listened to and run. When a lot of files are stored inside a computer, it is very important to keep them organized. Folders also known as Directories, keep files organized by grouping them together. When you have a number of files, it is important that you group them and keep them within a folder like all text files in one folder and all picture files in another.          If you want to make a New Folder in Windows, do the following:               1. Click on the Right button of the mouse on a blank space on the Desktop. You will see a Pull-down menu. 2. In this menu, place the pointer on New option and click it. And you will see one more menu. 3. Now click on Folder. As a result, you will see a new folder on the desktop. Type a name for your folder. If you do not indicate a name, it will assume the name New Folder. You can also change the name of this folder later if you want. You can also make a new folder anywhere else by using the same procedure. (See Figure 5.3.11)         

   Windows Explorer   Windows Explorer is a program that allows you to do various files and disk management tasks like Copy, Move, Delete files, etc. It is the quickest way to get a complete view of the contents of your computer and see which files are lying where. (See Figure 5.3.8)              To access Your Windows Explorer

• Click on Start.
• Click on Programs.
• Click on Windows Explorer.

  The structure of Windows Explorer ran be compared to a filing cabinet with filing drawers which in turn contain folders inside it. This concept is represented in the Explorer with an inverted "tree" type of appearance where directories stem out from the main drives and files stem out from directories. (See Figure 5.3.9)         On the left side of your Explorer window are the folders in your chosen drive. The Explorer view begins with Desktop, followed by My Computer, and lists all your drives, followed by other folders or programs contained within the Desktop and My Computer. Your directory structure is indicated by the indentation levels in Explorer's left pane. On the right side are the files and folders that are contained within the folder you select at the left. Your selected folder appears to be open, with its contents spilling out into the right panel. A minus sign on a folder means that it is fully expanded. A plus sign on a folder means that it contains more files inside which are not currently visible. When you want to see details of your files (i.e. size, date created/modified), click on 'View' -> 'Details'. When you just want to see a list of files, click on 'View' -> list'.              While working with Windows, ALT + Tab key is used to_________. (A) Switch between open windows         (B) Close currently opened window (C) Minimize the currently opened window (D) Maximize the currently opened window (E) None of these     Solution: (A) Explanation Correct Option: (A) Switch between open windows: While working with Windows, ALT Tab key is used to toggle between different open applications present in the computer. Incorrect Options: (B) Close currently opened window: This option is incorrect (C) Minimize the currently opened window: This option is incorrect (D) Maximize the currently opened window: This option is incorrect (E) None of these: This option is invalid          The structure of Windows Explorer can be compared to a________. (A) A globe                                         (B) A TV screen (C) A ceiling fan                                                 (D) A filing cabinet (E) None of these     Answer: (d) Explanation Correct Option: (D) A filing cabinet: The structure of Windows more...